Mailbox analysed
38,412 threads
2019 → 2026 · 1,206 counterparties
Priority contacts
- Nordhavn Logistik ASReactivate
- Lahti Metalli OyUpsell
- Baltic Pack SIAAt risk
Recommended offer
€4,800 / quarter
+12% vs. last accepted quote
Inbox Intelligence · for B2B companies in Northern Europe
Your email history is already a sales plan.
We read years of your company's email correspondence and turn it into a clear plan: who to contact, what to offer and at what price. Fixed price. Delivered in 5 business days.
0
business days from kick‑off to delivered plan
0%
fixed price — agreed before we start
0
answers in every plan: who, what, at what price
0
copies of your data kept after hand‑over
The problem
The best sales data you own is buried in Outlook.
Forgotten customers
Hundreds of past counterparties asked for quotes, bought once, or went quiet. Nobody has a list of who they are or when they were last contacted.
Guesswork pricing
Every quote your company ever sent — accepted, negotiated or rejected — is in the inbox. Yet the next quote is still priced by gut feeling.
No time, no CRM
Small and mid‑sized B2B teams rarely have a maintained CRM or a sales analyst. The knowledge lives in people's heads and leaves with them.
How it works
From mailbox export to sales plan in five days.
-
Day 0
Scoping call & agreement
A 30‑minute call to understand your business, agree the scope and sign the service agreement and data processing agreement. Fixed price confirmed.
-
Day 1
Secure hand‑over
You export the relevant mailboxes (PST/MBOX or read‑only access). Data is transferred encrypted and processed only within the EU.
-
Days 2–4
Analysis
We structure every counterparty, quote, order and silence. AI‑assisted extraction, checked by a human analyst. Patterns in pricing, timing and churn surface.
-
Day 5
Delivery & walkthrough
You receive the sales plan, contact list and pricing guide, plus a 60‑minute walkthrough. Your data is then permanently deleted from our systems.
What you receive
Three answers. Who, what, at what price.
-
Who to contact
A prioritised list of existing and dormant counterparties, with the reason to reach out, the right person and the recommended timing.
-
What to offer
Which products or services each segment has bought, asked about or dropped — and the natural next offer for each.
-
At what price
A pricing guide built from your own accepted and rejected quotes: realistic price corridors per customer type and deal size.
-
A 90‑day action plan
A week‑by‑week sequence your team can execute immediately — in a spreadsheet, not a 60‑page report.
Who it's for
Built for B2B companies in Northern Europe.
Established B2B companies
10–200 employees, several years of trading history, and a shared or personal mailbox that holds most of the customer dialogue.
Industries
Manufacturing, wholesale, logistics, engineering and professional services — wherever quotes and orders travel by email.
Markets
Estonia, Finland, Latvia, Lithuania, Sweden, Denmark and Norway. We work in English and Estonian; correspondence in any Nordic or Baltic language is fine.
Not for
B2C companies, start‑ups with no email history yet, or teams looking for a monthly SaaS tool. This is a one‑off, done‑for‑you service.
Pricing
One fixed price. Agreed before we start.
The exact price depends on the number of mailboxes and years of history. Indicative tiers below; all prices exclude VAT.
Starter
from €900
1 mailbox · up to 3 years of history
- Prioritised contact list
- Offer map per segment
- Pricing corridors
- 60‑min walkthrough
Team
from €2,200
2–5 mailboxes · up to 7 years of history
- Everything in Starter
- Cross‑mailbox customer view
- 90‑day action plan
- 30‑day follow‑up call
Company
Custom
6+ mailboxes · unlimited history
- Everything in Team
- CRM‑ready import file
- Management presentation
- On‑site workshop option
Data protection
Your inbox is sensitive. We treat it that way.
Email archives contain personal data of your customers and staff. We act as your data processor under a written agreement, process everything inside the EU, limit access to the analyst on your project and delete all copies after delivery.
- EU‑only processingServers in the European Union. No transfers outside the EEA.
- Data processing agreementGDPR Art. 28 DPA signed with every client before any data is shared.
- Encrypted in transit and at restSecure transfer link; encrypted storage during the project.
- Deleted after deliveryAll raw data and intermediate files erased within 14 days of hand‑over, confirmed in writing.
FAQ
Questions we hear most often.
Do you need access to our live mailbox?
No. Most clients send an export (PST or MBOX). If you prefer, we can work with time‑limited read‑only access, which you revoke after delivery.
Which languages can the correspondence be in?
Estonian, English, Finnish, Swedish, Latvian, Lithuanian, Danish, Norwegian, German and Russian correspondence are all handled. Deliverables are in English or Estonian.
Is this an AI tool?
AI helps us extract and structure the data; a human analyst interprets it and writes the plan. You get a finished result, not a dashboard to learn.
How big does our mailbox need to be?
A minimum of around two years of regular customer correspondence gives meaningful patterns. More history improves the pricing guide.
What if the plan isn't useful?
We agree success criteria in the scoping call. If the delivered plan doesn't meet them, we revise it once at no cost.
Get started
Book a free scoping call.
Tell us a little about your company and mailbox. We'll reply within one business day with a fixed quote and proposed start date.
Thinknauts OÜ
A. H. Tammsaare pst 54, 80016 Pärnu, Estonia